Reimbursement Instructions

You may apply for reimbursement for the purchase cost of all installed bike racks of eligible styles. Shipping and installation costs are not reimbursable. MAPC reserves the right to limit reimbursement amounts and to alter reimbursement procedures.

The reimbursement program is made possible by the Boston Region MPO, the Massachusetts Deparment of Transportation, and the Federal Highway Administration.

Carefully follow the steps below to be reimbursed:

1. Contact MAPC to receive approval (see "How to Particpate") before placing an order for any items for which you will seek reimbursement.

2. Installed in an Eligible Location

• Racks must be installed according to the Installation Guidelines. Racks must be installed clearly visable to the entrance to the destination served. Rack placement must provide adequate space for loading and unloading (see Guidelines for further information).
• Racks must be installed on publicly-controlled land. The land may be owned by the municipality or any another public entity, including public schools, libraries, the MBTA, and DCR. You will not receive reimbursement for equipment installed on private property.
• Racks must be permanently installed (secured to ground).
• Racks must be installed correctly according to specifications. A bicycle correctly locked to the rack must not obstruct pedestrian routes or other access points.  Incorrectly installed racks will not be reimbursed until reinstalled correctly.

3. Submit items for proof of installation.

• A digital photograph of each rack location before and after installation.
• A signed Reimbursement Invoice and Eligibility Statement attesting that racks and locations are eligible.

4. Complete the Reimbursement Invoice Form and include copies of all vendor invoices, highlighting those items for which you seek reimbursement.

5. Submit the Reimbursement Invoice Eligibility Statement, Reimbursement Invoice Form and proof of installation by email to MAPC. Digital photographs may be submitted by email or in the case of a large number of photographs, a CD may be mailed to:

David Loutzenheiser
Metropolitan Area Planning Council
60 Temple Place
Boston, MA 02111

6. MAPC will reimburse you directly for all approved items.