Submission

Please send submissions, including all attachments to <[email protected]> with “[Facilitation RFP] Company Name” in the subject line.

Required Documents

Proposers to this RFP must provide all the documentation described in this section.  There are three main components to the submission:

• Qualifications
• Proposal narrative
• Budget and Price Proposal
• Examples of a public sector training plan of a similar size and scope
• Exceptions, if any, to the existing Professional Services Agreement.
• References
• Contact information

Qualifications

Description of the proposed team for the project, their qualifications, and the resumes of each proposed individual. Representative resumes will not be reviewed. Experience with government agencies of similar size and scope is preferred. Not to exceed two pages.

Proposal Narrative

A concise and specific description of your proposal that answers all the questions set out below. The narrative provided will be the core component of the evaluation conducted by the MAPC Selection Committee. The proposal should not exceed five pages. Marketing materials will not be reviewed.

• Please describe how you would meet the agency’s goals for racial equity training and customize the training to reflect the agency’s characteristics and mission;
• Please describe the outcomes that the training would provide to MAPC staff and what steps your organization would usually recommend for follow up on the training, including any further activities, resources and programming the trainer(s) would provide after the trainings themselves; and
• Please provide an outline for the training you would provide – describing the content for each topic, how long it would take, and how it would be conducted;
• Please provide a timeline or schedule estimating when elements or phases of work described in the proposal will take place and be completed, including the involvement of key stakeholder groups (Equity team, MAPC Executive Leadership, etc.). The timeline should indicate where and when in the process key milestones and decision points are anticipated. This includes approvals that will be required by the agency leadership team.
• Please describe how you would tailor the proposed training for the mix of staff identified in the scope;
• For the proposed training session(s), please include information about the personnel you would expect to provide the trainings, including their biographies, resumes and relevant training experience.
• Please also submit any relevant materials your organization has used to provide other similar trainings in the past. These materials do not have to be comprehensive but should serve as an example of the materials used at past such trainings.

Budget

The budget should cover all aspects of the project including a total cost, estimate for each deliverable / training session of the scope of work as well as a table that shows the anticipated project team by name, title, anticipated number of hours working on the project, and each individual’s hourly rate.

Examples of Relevant Experience

Please provide at least two examples of a public sector training plan of a similar size and scope that was facilitated by one or more members of the proposed team within 3 years (preferred) to 5 years (acceptable). Not to exceed one page total.

List of Exceptions

List any exceptions, if necessary, to the existing Professional Services Agreement.

References

Proposers must provide the following contact information for a minimum of 2 references that have received training services from the vendor within the last 3 years. A minimum of 1 of these references must have been active within the 12 months prior to the release of this request for proposals.

• Customer Name
• Years as a customer
• Contact Person and their Email